Vendor FAQ

How to become a vendor at GalaCon 2024?

1. Application
We accept applications for the limited vendor tables for one month until 14th of April. Furthermore, all vendors of the previous year will be informed by email if they have agreed to it.
It does not matter when the application will be submitted in this period as we will only be collecting the applications in this phase!
At the end of the application phase, we evaluate the applications and determine which vendors will receive a table at GalaCon 2024.

2. Selection, positioning and wishes
We decide which vendors receive a table based on a variety of criteria in the team. The focus here is on product selection, quality and uniqueness. Unfortunately, we do not have enough tables to accept all applications, so the more meaningful the application, the easier it is for us to choose. This is even more relevant in our new location and also the reason why we can offer only one table for each vendor.
Should cancellations or other circumstances lead to situations where a vendor can use more tables if we can not organize a replacement, we will implement this.
In the application form, every vendor can state their wishes for the placement of their stall and also for preferred neighbors or similar. We try to consider these wishes as possible. This can lead to some discussion and is why the decision phase can take some time. We can not always implement all wishes, so here’s the big request to all accepted dealers: Check your commitment whether you agree with the placement and so on. In the beginning we might be able to change something. Only shortly before the GalaCon we can not change much anymore because we have to give the vendor lists for the ConGuide to the printer and it also takes some time to contact several vendors who might have to agree to a change.

3. Options
Every vendor can get one table. The table has a surface about 1880 x 800mm (74×31,5 inches) and costs 100€. Each table comes with two chairs.
You can choose whether you want a power connection (230V/50Hz Type-F SchuKo) at your stall for additional 10€ and a pinnwall for also additional 10€.

4. Additional Vendors/ Stall Sharing
There is also the option of “shared stallls”. This is the possibility to share a stall with up to 3 additional vendors. Every additional vendor will get a Vendor ticket and an own entry in the con guide for an extra fee of 3€. If they don’t want own entries in the con guide please register them as stall assistants!

5. Vendor assistants
For each vendor table, we give you the opportunity to name up to three vendor assistants. These vendor assistants will also receive a vendor ticket at registration, giving them early entry to help set up or staff your stall. Just like every person, they also need their own BASIC, PLUS or BIZAAM ticket.

6. Prices and tickets
The individual prices for tables and options can be found under “3. Options”. Here is to mention that with the table the so-called vendor ticket is purchased, this is not a real ticket with access authorization but only for us administratively assigned to the stall. Every vendor and their assistants need their own BASIC, PLUS or BIZAAM ticket. You will get a special printed vendor-ticket at the registration to get the early entry. Please note that due to the new location our rate and amount of available tables is different than in previous years!

Thank you for reading! If you have any further questions, don’t hesitate to ask us via the Contact Form!