GalaCon 2023 Volunteer Sign-Up
For GalaCon 2023, we’re again looking for volunteers that will help us make GalaCon the event of the year! GalaCon will be held on 16th & 17th September 2023 in Waiblingen, Germany, with preparations starting on 15th September. As a rough guideline, volunteers should expect to be working about half of the convention time, and as part of their compensation receive free entry as attendees for the remainder of the time. If thats too much for you, you can apply as reserve volunteer. Reserve volunteers will be asked on demand, if we need additional help. There are no fixed work times, but also no volunteer extras.
We offer several team categories, and we strongly recommend that you apply to at least two or three of them. Some categories can be quite popular, and all categories have varying requirements for the volunteers. It’s also possible that some volunteers will need to perform in more than one role/category during the weekend, based on need.
Here’s where we’re looking for help:
To apply as a volunteer, fill out the form below:
Alternatively, send an email to volunteer(at)pony-events.eu (preferably in English).
The convention’s main language is English, so you should be able to talk to people in English – Don’t worry, most visitors won’t be native English speakers either. As long as you can hold an everyday conversation in English and communicate things to people adequately, you’ll be fine.
Due to the strict youth labor regulations on weekends, volunteers need to be over 18 years old to be accepted.
Although not strictly required, we would greatly appreciate it if you can arrive on Friday around noon to help with setup, meet your fellow volunteers and team leads and get to know the location. This is especially helpful if you’re a first-time volunteer!
Volunteering means working while others have fun, that is the main trade-off to consider. But it’s not all work and no play – As compensation, you’ll get free entry to the event in your off-hours, we’ll provide you with snacks and water, there will be a VIP signing session exclusively for volunteers, and possibly more goodies if we can make them happen! Above all, you’ll get to contribute meaningfully in a very real way to the biggest Friendship is Magic convention in Europe, and make this event possible!
Also note that we cannot provide any accommodation or meals, make sure you have a place to stay overnight. Budget hotels and hostels in the area will be booked out early.
All information that you provide will be treated with utter respect and will be kept strictly confidential to the team, and as needed, to the volunteer leaders. Your information will only be used for internal purposes at GalaCon, after which everything provided will be deleted. All data handling will be in full compliance with §4 BDSG.
After applying, we will contact you as soon as possible to confirm your application. Later on, we will let you know whether you have been accepted as a GalaCon volunteer. This may take some time, as we collect applications first.
If you’ve ordered a regular ticket and get accepted as a volunteer later on, we will of course give you a refund – Be sure to contact us about this as soon as you can.